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Fundraising

Summer Beerfest 2018 Fundraising Opportunity

Volunteer at Summer Pittsburgh Beerfest 2018
at STAGE AE on
July 13 & 14, 2018
Earn $30 towards your player's fees (per volunteer) and enjoy a fun night in the Burgh! 
Open to all current NHAHA members.
Must be 21 or older to volunteer.

How to Register:

  1. Click Here‚Äč for event details, job descriptions, and requirements.
    (Be sure that you are willing to comply with all rules/requirements before you sign up!)
  2. Create an account (or use existing account).
  3. Choose a volunteer position.
  4. Claim the number of spots you and your supporters will fill.
  5. Enter your name.
  6. Select NHAHA from the drop-down list.
  7. Email bawoodrow@aol.com so that the donation can be applied to your account. Please include: event name, your name, number of volunteers, names of volunteers, player's name.  (If you do not include the player’s name we may not be able to assign the credit properly!)

Volunteers MUST be 21 or older!

MONTHLY NHAHA FUNDRAISER

Each month during the season, NHAHA will provide at least one organization-wide fundraiser opportunity. Participation in all fundraisers (except calendar raffle tickets) is voluntary, and designed to assist our members with season fees (and other related expenses)

Past fundraisers have included:
Hoagie sales, pie sales, restaurant nights, events, etc! 

2018-2019 NHAHA Fundraiser Schedule

July - Summer Beerfest
August - Calendar Raffle Tickets
September - TBD
October - TBD
November - Calendar Raffle Tickets & Thanksgiving Tournament
December - Holiday Skate
January - TBD
February - Winter Beer Fest
March - TBD

Post Your Team Fundraiser Here!


Schwan's Cares Fundraiser

Your player earns* up to 40% back (20% on products, 40% on gift cards) on every purchase during your 45-day fundraising campaign.**

Dates for the 2018-2019 season campaign will be announced soon.

After you create your online team and join our campaign, you do not have to handle money, products or delivery. Supporters order online and Schwan's delivers directly to the supporter’s door!

Questions? Email pittsburghvipers@gmail.com

*Dollars raised will be applied first to unpaid NHAHA fees. If all season fees have been paid, dollars raised can be distributed to a player's team manager to pay for tournament fees. **NHAHA will continue to receive 5% back on every purchase for the next 90 days.


FUNDRAISING GUIDELINES

All fundraising, by either the entire association or
individual teams, must adhere to the following policies.

ARAMARK fundraising has additional guidelines 
which will be distributed at training, and are listed below.


Association Fundraising

Mandatory Fundraisers

  1. Tournaments – While the tournaments held by NHAHA are designed to provide an opportunity for our players to play different teams and have a good time, they are also fundraising activities. Each player’s family will be required to work up to two or three hours for one or more of the tournaments. The “work” may involve, but not be limited to selling raffle tickets or other items, running a game clock, keeping a score sheet, or helping at hospitality/registration.   
  2. Raffle Tickets - Each player in NHAHA will receive 10 tickets (5 for ADM). The tickets have been pre-paid for as part of the players season fees. Sell the tickets and recoup the money, or sign your name to them and take your chance at winning!

Voluntary Fund Raising

  1. Night at the Races/Monte Carlo/Cash Bash/Pre-season Picnic – TBD  
  2. Ad Books -  NHAHA’s Tier I teams, the Esmark Stars, have traditionally produced a player profile guide and had an opportunity to sell ads for that guide. The entire price of the ads are then applied toward their tuition fees.
  3. Tournament Sponsorships - Each year members are encouraged to secure sponsors for our  tournaments. Details of the sponsorship are available on the Tournament Sponsorship form.

Team Fundraisers

  1. Each team may do independent fundraising for that team.  
  2. Each team will decide whether to do one, several, or no fundraisers. If a team participates in fundraising, the funds raised will be managed by a member of that team.
  3. No team may do any team fundraising which will conflict with Association fundraising or any other team's fundraising. In order to keep this from happening, all team fundraising must be approved by the Fundraising Coordinator, Dave Cagnacciwho will keep track of what types of fundraising is being done by individual teams and when that fundraising will take place. In order to receive approval from the Fundraising Coordinator, the team applying for approval must submit the form listed below.
  4. No member may be forced to participate in any team fundraising. However, it should be recognized that some types of fundraising may be more successful if all members participate. Members not participating in team fundraisers will be expected to pay their share of the team expenses.
  5.  Funds raised may be used for any team activity or purchase such as but not limited to: extra ice, attending tournaments; hotel fees; team parties, bowling or other outing, warm-ups, gym access, coach/manager/player gifts, charity donation, etc. 
  6. No funds acquired through fundraising will go directly to the families involved, as it is assumed that the name of the Vipers, Esmark Stars, or NHAHA will be involved in some manner in the fundraising activity, and therefore must be used in a NHAHA/team related activity.

2018-2019 PROSPECTIVE ARAMARK VOLUNTEERS

NHAHA provides the opportunity for our members to volunteer for the organization at Pittsburgh Pirate games to help pay for their hockey fees. 

ARAMARK is the company which runs the concession stands for the Pittsburgh Pirates, and our volunteers must take training provided by ARAMARK prior to the beginning of the baseball season.  The number of events we are requested to supply workers for is determined by the Pirate’s season.  The better the season, the more workers they need at each game and the more they pay – usually between $85 - $100 per event.

Unfortunately, the MLB season does not run in sync with our season! If you are interested in applying for one of the training slots available now, go to our fundraising page and read ALL of the rules/regulations/expectations regarding Aramark.  Since you must have a player on a Vipers or Stars team during the 2018-2019 season to benefit from this fundraiser, please do not apply unless you are certain that your player will be trying out/playing to play for us (Vipers/Stars) next season. 

If you are interested in becoming a 2018-2019 Season Aramark Volunteer, please email our new Aramark Volunteer Coordinator, Christine George, at aramarksignup@gmail.com, and include:

  • your name
  •  your player’s name
  • division (age level) your player will be playing NEXT SEASON
  • email
  • phone number

Christine will contact you will details about the training and program. 

ARAMARK FUNDRAISING PROGRAM

   

ARAMARK concessions is the largest fundraiser for individual members in which NHAHA participates.The primary goal of NHAHA's participation in this program is to help members pay their season hockey fees.

To be considered for the ARAMARK program you must be willing to accept the NHAHA terms that are listed below and the ARAMARK contract. PLEASE READ THE TERMS & CONTRACT CAREFULLY, NO EXCEPTIONS WILL BE MADE.

NHAHA participates in the ARAMARK fundraiser by sending trained "volunteers" to work concession stands at PNC Park. In return, ARAMARK makes a donation to our organization. 

If you are scheduled to work, you must report to PNC Park about 2 hours before the game begins, close and clean the stand after the game is over, and sell drinks and food during the game. There are usually several people working the stand at the same time; so you will not be alone, but it is a long hard work day. It is NOT similar to running the concession stand during a school football game.

ARAMARK prepares for the upcoming season by scheduling training sessions. In order to participate in the fundraiser, you must be trained by ARAMARK. The spring dates for mandatory NEW HIRE Grand Slam / Serve Safe classes have passed. 

There may be further training dates later in the season.

To Register for Training: 
Email Christine at
aramarksignup@gmail.com.The ARAMARK Coordinator will contact you and let you know when and if we have any ARAMARK training sessions scheduled. Sometimes we need to wait until spaces open up as ARAMARK only runs training when they wish to increase the number of workers.  

Updated May 2017

ARAMARK WORKER RESPONSIBILITIES

SCHEDULE
ARAMARK provides us with the dates they want workers and the number of workers wanted.  These opportunities will be provided to you.  It is then your responsibility to respond in a timely manner that you wish to work.  It is the member’s responciblity to keep track of his scheduled events. A master schedule will be maintained by NHAHA's coordinator(s).

SIGN IN
It is the Responsibility of each member to sign in at each event at the ARAMARK office on the NHAHA sign in sheet by their name in order to receive payment for that event worked. If you do not sign in, you will not be paid for that event.  When ARAMARK sends us the list of workers who have worked each event that list will be distributed to you.  It is your responsibility to review the list and notify the Coordinator within 5 days of any discrepancy.  Include details of your work for the event such as, "I worked on register 2 in booth 307.  An attempt will be made to negotiate recovery of payment.

 

FUNDS USE AND RESTRICTIONS

TRYOUT FEES, COMMITMENT FEES
Training and work may be offered to our members at PNC Park prior to the tryouts at ARAMARK's schedule.   Any money earned prior to tryouts can be applied to commitment fees provided the money is actually earned prior to tryouts.  ARAMARK funds cannot be used to pay for tryouts which must be paid by credit card when registering for tryouts.  In order to use ARAMARK funds for the Commitment Fee you must submit a Reimbursment Form to the treasurer prior to the first day of tryouts.  This paragraph does not apply to ADM participants.

You cannot pay for these with the expectation that you will work for ARAMARK. If you pay your commitment fees and then work in excess of the amount needed to pay the entire fees, you will not receive a refund. (NHAHA is not a bank to put money in and take money out.)

ADM participants must pay the ADM registration fee by credit card.  Once the player's season fees are paid in full the participant may request reimbursement of the registration fee by submitting a reimbursement form.  We will deduct the amount of the service fee charged by the credit card company.  no receipt is necessary.

USE OF ARAMARK FUNDS AFTER TEAM PLACEMENT AND ACCEPTANCE
All money earned will be applied to the NHAHA hockey fees until the fees are paid for all siblings rostered on a NHAHA team.

If you have paid your entire NHAHA fees in full you may use additional credit in the following ways after the funds are actually earned:

1.  Since NHAHA prides itself on being school hockey friendly, the treasurer would write one check to one school organization for an amount up to the additional credit if so requested on a reimbursement form. This request must be accompanied by a statement from the school team’s treasurer stating the total amount of the fees still owed.
2.  Most teams attend one or more tournament(s) not funded by NHAHA but are played as a NHAHA team, if requested, NHAHA would pay the worker's share of the tournament entry fee to the person doing the tournament scheduling for that team. Complete the reimbursement form as mentioned above and include proof of amount needed. 

Funds - Use and Restrictions cont.

3.  Following IRS guidelines, NHAHA will reimburse up to a total of $600 for actual expense of hotel room(s) incurred while attending a tournament(s) as part of a NHAHA team after all NHAHA fees have been paid.  A completed Reimbursement Form along with the hotel receipts in the worker's name must be submitted together.
4. 
Extra money could be rolled over to pay for fees for the following season including fees for a sibling who will be playing for NHAHA the next season.

We will reimburse only those items listed above.

All requests for reimbursements must be made in a timely manner.  All requests for reimbursements must be submitted by March 31.
 

ADMINSITRATIVE FEES
NHAHA will charge a flat fee of $50 from each worker for the administrative work for this fundraiser as soon as that worker is added to our list of workers. These fees will pay administrative costs.   The fee is the same no matter how many players a worker has playing for NHAHA. Each worker pays the same fee no matter how many workers are working toward the same player(s) fees as the fee is per worker not per player.

RESPONSIBILITY OF WORKERS FOR NHAHA FEES
Any worker who has paid only a part of the total hockey fees by the end of the ARAMARK program will begin paying the remainder of the fees in October. The member will divide the total amount still due by 4 and make that a minimum payment due in the months of October, November, December, and January with the payments made the first week of each month.

RESTRICTIONS
1. Money cannot be given or gifted to any other member of the NHAHA organization.
2. If a member leaves the organization any funds accrued cannot be transferred to any other Amateur Hockey Association.
3.  If a member declines team placement and leaves NHAHA, or if a player accepts a team and leaves after acceptance, any funds accrued to that member will be held for one year for that member. NHAHA will not transfer funds to a school team. If the member returns the following season those funds may be used as any funds that have been rolled over. If the member fails to return to NHAHA the following season the funds will remain with NHAHA.

4. If a member earns funds prior to tryouts and then has no player tryout for any NHAHA team, the funds earned will be held for one year for that member.  NHAHA will not transfer funds to a school team.  If the member returns the following season those funds may be used as any funds that have been rolled over.  If the member fails to return to NHAHA the following season the funds will remain with NHAHA.
5. If NHAHA is unable to place a player, NHAHA will either send accrued funds to a school team or hold the funds for one season at the choice of the member. A statement of fees owed must be supplied by the school team and a request to reimbursement form must be supplied.
6.  If a member leaves NHAHA for any reason, that member is no longer eligible to work any further ARAMARK events for NHAHA.

(A Reimbursement Form must be submitted to be reimbursed for anything other than NHAHA fees.  Original or a photocopy of the receipt must be submitted along with the form.  If you do not send a Reimbursement Form and receipt(s) together you will not be reimbursed.)

ACCOUNTING

Members are responsible to keep track of their dates worked and the amount in their account. The Aramark Coordinator will also keep track of your account balance and events scheduled to work/worked. If you need to inquire about your account balance please email the Aramark Coordinator. Aramark dollars will be applied to your season invoice as they are received by the organization. Please note, it often takes 30 days or more for Aramark to send a check to the organization for a game worked by our volunteers. It is the member's responsibility to make sure the amount credited is the correct amount.