North Hills Amateur Hockey Association

Manditory Fund Raisers
         A.      Tournaments – While the tournaments held by NHAHA are designed to provide an opportunity for our players to play different teams and have a good time, they are also fund raising activities. Each player’s family will be required to work up to two or three hours for one or more of the tournaments. The “work” may involve, but not be limited to selling raffle tickets, running Chuck-a-puck, selling various items, running a game clock, or keeping a score sheet.
         B.      Calendar Raffle 

• Each player will receive 8 calendar raffle tickets – four for December and four for January.
• There is no extra fee for these tickets because the cost is built into your tuition fee.
• You may sell these tickets for $10 each and keep the $80; thereby reducing your yearly fee by $80. Or you may keep your tickets and possibly win between $50 and $1,000.
• All completed ticket stubs must be returned prior to the beginning of the month on the face of the ticket to be eligible to win.
• Profits from the Calendar Raffle Ticket Sale will go to NHAHA and will be used for the benefit of the entire organization.

Voluntary Fund Raising
            A.      Enjoy Books – The sale of Enjoy Books will begin in August when the company delivers the books.  When a player sells any Enjoy books he will contact Carole (Bawoodrow@aol.com ) to pick up the books at the Valley Sports Complex.  He will turn in a book sale form and the payment for the book(s) when receiving the books(s). No books are distributed prior to receiving the payment.   A record of credit for the sale of the book(s) will be kept and added to the players Payment Record at the end of the sale sometime in November.
          B.     Night at the Races/Monte Carlo – TBD  
          C.     Ad Books -  NHAHA’s Tier I teams, the Viper Stars, have traditionally produced a player profile guide and had an opportunity to sell ads for that guide. The entire price of the ads are then applied toward their tuition fees.
          D.     Tournament Sponsorships - Each year members are encouraged to secure sponsors for our three tournaments.  Details of the sponsorship are available on the Tournament Sponsorship form.

Each team may do independent fund raising for that team; however, it is required that each team consult with the Fund Raising Chairperson, Jodi Bussard,  to make sure there are no conflicts before starting any team fund raising.

• Each team will decide whether to do any individual team fund raising and may do several or no types of Fund Raising. If a team participates in Fund Raising, the funds raised will be managed by a member of that team.

• No team may do any Team Fund Raising which will conflict with Association Fund Raising or any other Team Fund Raising. In order to keep this from happening, all Team Fund Raising must be approved by the Fund Raising coordinator who will keep track of what types of Fund Raising is being done by individual teams and when that Fund Raising is being done. In order to receive approval from the Fund Raising Coordinator, the team applying for approval must submit the form listed below.

• No member may be forced to participate in any Team Fund Raising if they choose not to be involved. However, it should be recognized that some types of Fund Raising may be more successful if all members participate.

• Funds raised through Fund Raising may be used for any team activity such as but not limited to: attending tournaments, team parties, team bowling, etc. Such funds may be used for auxiliary expenses for such activities such as hotel rooms for participation in a tournament in which the team is participating.

• No funds acquired through Fund Raising will go directly to the families involved as it is assumed that the name of the Vipers, Viper Stars, or NHAHA will be involved in some manner in the fund raising activity and therefore must be used in a NHAHA related activity.
 

TRAINING

Members of the program work concession stands at PNC Park, Heinz Field and Stage AE. Each member is required to attend and pass mandatory training to be able to work these venues. To work at PNC PARK you must take the Grand Slam Training (Provided by the Pittsburgh Pirates), TEAM Training (Provided by ARAMARK), Servsafe Training (Provided by ARAMARK) and commit to working 10 events at PNC Park for the 2012 season.

To work at Heinz Field and Stage AE, each member must also attend the customer service training at Heinz Park called “Be the Difference” (Provided by ARAMARK).

 SCHEDULE

It is the member’s responsibility to select events that he would like to work from the 2012 schedule for the NHAHA program. Your schedule must be sent to Rick to be approved. Once approved to work, it is the member’s responciblity to keep track of his scheduled events. A master schedule will be maintained by Rick and Carole. Before each event you are scheduled to work we will inform you what booth to report to and your job duties. If you do not hear from us please check the NHAHA Clipboard. Your location will be listed there. If you need to change a scheduled working event, you can do so as long as it is prior to 14 days of the scheduled day. Any date that needs to be changed within 14 days of the event will be subject to $25-$85 dollar fee depending on how short the notice is.

REASON FOR THE FEE

The booths are scheduled with the amount of members that signed up to work prior to the event. With less notice we cannot fill your place in the booth. This puts extra work on the members who are scheduled to work with you for that event. If you do not show up they have to cover for you.
To avoid this fee please see: RESPONSIBILITIES - REPLACEMENT MEMBER.

REPLACEMENT MEMBER

To avoid all of the charges under the RESPONSIBILITIES OF MEMBER- SCHEDULE, you may find a replacement member to work the event/s that you are scheduled work and you cannot make. You will need to notify Rick by email of your change in schedule and of your replacement worker. The replacement member replaces you for that event/s. The Replacement Member must sign in by his own name so he gets paid for that event/s. The replacement member will report and work for you in the booth location assigned to you. Failure for the replacement to show up will result in $85 fine by NHAHA to the Replacement Member and the Member that was schedule for the event. Fines from ARAMARK will also apply.

Fines may also apply for abuse of this Replacement Offer.

MEMBER NOT SHOWING UP FOR WORK

If you are scheduled to work and just do not show up without notifying Rick or Carole, you will be fined by NHAHA for $100 dollars for failure to report to an assigned schedule date. ARAMARK will also fine you per their contract with NHAHA for not showing up to work. Of course emergences will be considered and the NHAHA fine may be dropped. But the ARMARK fines may still apply.
In emergency cases please notify Rick by email or by cell if it is day of the event about your situation. It is possible to get ARAMARK fines dropped, but again that will have to be negotiated with Rick and ARAMARK. Fees may apply for this negotiation.

SIGN IN

It is the Responsibility of each member to sign in at each event at the ARAMARK office on the NHAHA clipboard by their name in order to receive payment for that event worked. If you do not sign in, you will not be paid for that event. Rick or Carole will notify you if your name does not appear on the sign in sheet and if payment was not received for you following delivery of payment from ARAMARK. It is possible to recover your payment. However, a $25 handling fee to NHAHA may be applied to your account for recovery of your payment. Following the notification from Rick or Carole of payment not received for you, you must notify Rick by email within 7 days with details of you working for the event that you did not get paid for. Such as, I worked on register 2 in booth 307. Rick will negotiate recovery of payment with ARAMARK on your behalf and will notify you if payment is recovered. Failure to notify Rick within 7 days voids your recovery process and you will not be paid. At no time are members permitted to contact ARAMARK directly. (This is per ARAMARK policy to talk with one representative only.)

JOB DUTIES

Members in the program must be willing to perform the job duties of the ARAMARK program. The duties of the ARAMARK program below include but are not limited to the following…

1. Stand Leader- Manage the stand: the people, the books, and issues.
2. Cashier- Run the register and fill your own orders for the customer.
3. Utilities- Perform the following jobs: Cook, Clean, Refill Stock, Count Inventory, and if possible help out front. The Stand Leader must approve of Utility help out front.
4. All workers in a booth are responsible to see that the booth is cleaned at the end of the event.

If any member(s) works a booth which is not maintained in accordance to the ARAMARK contract they will be charged a $25 surcharge per worker in that stand plus any fines imposed by ARAMARK. If NHAHA member(s) who were not in that booth at the time of the infractions rectify the booth that night or at the next event, the charge paid to NHAHA will accrue to those member(s) who rectify the booth. Failure to maintain a booth per the ARAMARK contract could result in dismissal.

COMPUTING FINES - All fines for any action or inaction are stictly based on each worker independent of the number of players that worker is working for or upon the number of workers working for the same player(s). 

TRYOUT FEES, COMMITMENT FEES, and PRE TRYOUT CAMP PROVIDED BY NHAHA

Training and work will be offered to our members at PNC Park prior to the tryouts and the pre tryout camps for the 2012-2013 season. Any money earned prior to tryouts can be applied to tryout fees, commitment fees or the pre tryout camp provided the money is actually earned prior to tryouts or the camp. You cannot pay for any of these with the expectation that you will work for ARAMARK. If you pay your tryout and/or commitment fees and then work in excess of the amount needed to pay the entire fees, you will not receive a refund. (NHAHA is not a bank to put money in and take money out.)

 USE OF ARAMARK FUNDS AFTER TEAM PLACEMENT AND ACCEPTANCE

All money earned should be applied to the NHAHA hockey fees until the fees are paid for all siblings rostered on a NHAHA team. However, it is understood that some other expenses come early such as hockey camps provided by NHAHA or NHAHA coaches or Skating Classes by Carrie Smilowitz or goalie classes by NHAHA coaches during the summer at VLSC. These may be paid for using ARAMARK funds provided you are scheduled to work enough games to pay for them in addition to your entire fees if the member provides credit card information to guarantee the fee in case not enough games are actually worked. All requests that these be paid must be submitted to the treasurer using the reimbursement form available on the web site.

If you have paid your entire NHAHA fees in full you may use additional credit in the following ways after the funds are actually earned:

• Since NHAHA prides itself on being school hockey friendly, the treasurer would write one check to one school organization for an amount up to the additional credit if so requested on a reimbursement form. This request must be accompanied by a statement from the school team’s treasurer stating the total amount of the fees still owed.
• Since most teams attend one or more tournament(s) not funded by NHAHA but are played as a NHAHA team, if requested, NHAHA would pay the worker's share of the tournament entry fee to the person doing the tournament scheduling for that team. Complete the reimbursement form as mentioned above.
• Extra money could be rolled over to pay for fees for the following season including fees for a sibling who will be playing for NHAHA the next season.
• Since it is our goal to have members who will actually work attend the ARAMARK training sessions, any member who signs up for a training session is required to actually work a minimum of 10 events. In the event the member does not work the required events a surcharge of $15 per event less than the required 10 events will be charged to the member’s season fees. (For example: a member who works only one event will have $135 (9 x $15) added to the season fees (See ARAMARK contract).

ADMINSITRATIVE FEES

NHAHA will charge 10% of the earnings of the first 10 games worked from each worker for the administrative work for this fundraiser. These fees will pay administrative costs and be applied to tournament expenses in order to keep the price of NHAHA hosted tournaments as low as possible.  The Administrative Fees are in no way connected or related to any possible fines which are to be paid to NHAHA.  The fee is the same no matter how many players a worker has playing for NHAHA. Each worker pays the same fee no matter how many workers are working toward the same player(s) fees as the fee is per worker not per player.

RESPONSIBILITY OF WORKERS FOR NHAHA FEES

Any worker who has paid only a part of the total hockey fees by the end of the ARAMARK program will begin paying the remainder of the fees in October. The member will divide the total amount still due by 4 and make that a minimum payment due in the months of October, November, December, and January with the payments made the first week of each month.

RESTRICTIONS
• Money cannot be given or gifted to any other member of the NHAHA organization.
• If a member leaves the organization any funds accrued cannot be transferred to any other Amateur Hockey Association.
• If a member declines team placement and leaves NHAHA, any funds accrued to that member will be held for one year for that member. NHAHA will not transfer funds to a school team. If the member returns the following season those funds may be used as any funds that have been rolled over. If the member fails to return to NHAHA the following season the funds will remain with NHAHA.
• If NHAHA is unable to place a player, NHAHA will either send accrued funds to a school team or hold the funds for one season at the choice of the member. A statement of fees owed must be supplied by the school team and a request to reimbursement form must be supplied.
• If a member leaves NHAHA for any reason, that member is no longer eligible to work any further ARAMARK events for NHAHA.